Maersk's Canadian subsidiary was coordinating hundreds of third-party workers through one crashing Excel file. We built them a workforce management platform — from shift assignment down to the photo taken at the gate.
Illustration of software we built for this client; names and figures in the UI are changed.
Case study — not affiliated with or endorsed by Maersk. Maersk and Damco are trademarks of A.P. Møller - Mærsk A/S.
Damco — a Maersk subsidiary in Canada — coordinated third-party labour through a single Excel file. The team posted how many people they needed per shift; every agency worked inside that same sheet. It grew so heavy it started crashing. No alerts, no accountability — and when pay came due, every hour was calculated by hand.
We replaced the sheet with a platform built on real roles. Maersk ops post open shifts and assign them to worker agencies. The moment work lands on an agency's board, they're notified.
Each agency manages its own roster of workers. Based on availability, they slot people into the shifts they've been assigned — no more overwriting a stranger's cells in a dying spreadsheet.
On site, workers scan their ID at the gate. A valid shift lets them through — and a photo records exactly who walked in. When they leave, a second timestamp closes the loop.
Entry and exit timestamps become worked hours automatically. Agency pay is calculated from records both sides can see and trust. No manual math. Full transparency.
Because every entry ties to a photo on record for the shift, Maersk always knows exactly who is in the building — workers, union, office staff, visitors. When a fire alarm sounds, every person on site can be counted from those gate photos — not from memory.
The spreadsheet failed because everyone shared one surface with no rules. The platform works because everyone gets their own: Maersk assigns, agencies staff, workers scan in, and the numbers reconcile themselves. Nobody edits anybody else's cells — because there are no cells.
Post open shifts, assign them to worker agencies, and watch coverage across every site in real time — with alerts instead of guesswork.
Get notified the moment a shift lands on your board. Keep worker profiles in your own space and staff shifts based on real availability.
Scan your ID at the gate. A valid shift lets you through; a photo and timestamp go on record — and a second timestamp on the way out.
A live register of everyone in the building — workers, union, office, visitors — backed by the photo taken at gate entry, ready the moment an alarm sounds.
Hours saved per week, per site, once time and pay accounting ran itself.
Manual timesheet calculations left anywhere in the payroll process.
Of the people on site accounted for in an emergency — from photos on record, not from memory.
> The spreadsheet died. Nobody misses it. <
We count 48 working weeks a year and assume a fifth of the work stays with a person — checks and exceptions. Conservative on purpose.
That's $43,008 a year to have people do robot work. Automate it and about $34,406 of that comes off the wage bill every year — plus 26 hours a week your team spends on growing the business instead.
Each bar = $2,000 of manual costTell us where the hours go. We'll show you what Maersk saw — the parts worth automating first, and what that buys you back every single week.